Technology has made it possible for people to share and store data; therefore, it is essential to protect sensitive information. Redaction tools are critical to providing security to sensitive data, as you can legally delete or hide the information. However, it is essential to note that not all of the apps created for redaction have the same level of security.
Therefore, choosing the right redaction tool is critical for anyone in legal, financial, healthcare, or any organization or industry that deals with sensitive information. So, if you are looking for a redacted app, here are five features to consider so the information remains safe and the process is optimized.
1. AI-Powered Automated Redaction
The most efficient redaction apps employ artificial intelligence to perform tasks. AI-driven redaction tools, such as the redacted app, can redact and hide social security numbers, credit card details, and names without requiring intervention.
This reduces the time spent in the process and the likelihood of making a mistake that can lead to a data breach. AI is especially useful for organizations requiring the redaction of multiple documents. Through AI, all the classified data content is masked for better security.
2. Optical Character Recognition (OCR)
OCR is a feature that cannot be overlooked when choosing a redaction app, especially with scans and image texts. OCR allows the app to recognize data not in a digital typeface, for instance, text within a scanned PDF or an image. If you don’t have an OCR, you may overlook vital information recorded in images or other non-text contents that may risk your data security.
3. No Page Volume Cap
A no-page volume cap is essential for businesses and organizations with large amounts of data. Some redaction apps restrict the number of pages you can process simultaneously and will require you to pay extra money if you want to go beyond that limit.
This can be a major disadvantage, especially if you’re dealing with many documents or when working on huge projects that require many documents to be erased. A redacted app provides unlimited redaction pages to help users work on any number of project pages without restriction or additional charges.
4. Redaction Certificates
Redaction certificates are proof of the information on what has been redacted and when, as well as information regarding who was involved in the redaction process. This documentation level can greatly assist in situations like when an audit or even in legal cases.
5. User-Friendly Interface and Experience
A redaction app should have an easy-to-use interface that makes the redaction process easy for any user. The best redaction apps, like the redacted app, have practical tools to help users mark and redact sensitive data swiftly and effectively.
Therefore, the app should include options like drag-drop, a navigation bar, and simple, unambiguous instructions so that the users do not have to spend time observing the features but instead concentrate on their tasks.
Summary
Choosing the best redaction application is an important decision that can have major consequences for protecting confidential information. To make your redaction process effective and secure, select a redaction app with features such as AI-based automatic redaction, OCR, certificates of redaction, and simple navigation.